HEXA Experts · Handovers

Provisional handover

Provisional handover is the formal inspection at which the work is reviewed and findings are recorded in writing. A structured walkthrough helps identify visible defects and concerns in good time.

Provisional handover is a formal stage in the construction process. The contractor or developer transfers the building or apartment to the buyer or client. The walkthrough checks the work and records visible defects and shortcomings for follow-up.

What provisional handover involves

Formal inspection

Handover is generally recorded in a written report. Findings should be described specifically, including damage, finishing defects or deviations from the agreements. Relevant comments about components and installations can also be noted.

Visible defects

Provisional handover is particularly important for recording visible defects after a careful inspection. Hidden defects may appear later and follow a different assessment and reporting procedure.

Why the handover report matters

The report records the items that need follow-up. Read it fully before signing and have missing findings added. The consequences of signing depend on the document, agreement and applicable rules.

What should you check during the walkthrough?

• Compare visible finishes with the plans, specifications and selections made.
• Check walls, floors, ceilings, windows, doors and joinery for damage or deviations.
• Where possible, test the heating, ventilation, plumbing and electrical components.
• Record comments clearly, with the exact location and a photo where possible.
• Ask for explanations of any documents, systems or components you do not understand.

Under the agreed terms, the contractor follows up on the recorded items. Keep the report and all correspondence about repairs.

After provisional handover

Agreed repairs are followed up and the home is occupied. Report new findings promptly under the procedure in your agreement. Final handover takes place later and provides an opportunity to recheck the repairs previously identified.

Read also Final handover and Breyne Act.

Why professional support can help

A handover walkthrough often takes place within a limited time, and buyers may not have technical experience. An independent expert can inspect systematically, identify issues and formulate technical comments clearly.

Examples of inspection points

• Finishes: paintwork, joints, tiling, damage and visible imperfections.
• Functional components: windows and doors, ventilation, heating, plumbing and electrical systems.
• Safety: stairs, railings and other components that must be safely installed and usable.
• Compliance: check the work against the plans, technical specification and selections made.

The handover notes record which items need repair and the agreed terms for addressing them.

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